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A resignation email should clearly say you are leaving, give your last working day as a calendar date, and stay professional enough that HR can file it without follow-up questions. Copy a ready example or customize below.
Tell your manager first when you can (in person or video), then send the email the same day so there is a written record. Use a subject line that includes “Resignation” and your name. Put the exact last day in the body—not “in two weeks.”
CC HR only if your handbook says to, or if your manager asks. For a deeper note on that choice, see CC HR on resignation email.
Subject: Resignation — Jordan Lee — Last Day October 3, 2026 Dear Alex Rivera, Please accept this email as formal notice of my resignation from my position as Marketing Coordinator at Acme Inc.. My last working day will be October 3, 2026. Thank you for the opportunities and support during my time here. I will document my work and assist with the handover before my last day. Please let me know how I can best help. Thank you, Jordan Lee
Pick a subject your manager and HR can search later. Keep it boring and clear—clever subjects get lost in crowded inboxes.
Resignation — [Your Name] — Last Day [Date]Notice of Resignation — [Your Name]Resignation from [Job Title] — [Your Name]Two Weeks Notice — [Your Name] — Effective [Date]Choose standard, short, or grateful. Nothing is uploaded from this builder.
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Subject: Resignation — Jordan Lee — Last Day October 3, 2026 Dear Alex Rivera, Please accept this email as formal notice of my resignation from my position as Marketing Coordinator at Acme Inc.. My last working day will be October 3, 2026. Thank you for the opportunities and support during my time here. I will document my work and assist with the handover before my last day. Please let me know how I can best help. Thank you, Jordan Lee
Yes, in many workplaces—especially remote or hybrid roles. Follow your handbook if it requires a signed letter or copying HR. Keep a copy of what you sent.
Be clear and searchable later. Include “Resignation,” your name, and ideally your last day. Avoid vague subjects like “Quick update.”
Usually your direct manager. Copy HR if policy says so. Speak with your manager first when you can, then send the email as the written record.
Optional. A clear email body is enough for most US workplaces. Attach a letter only if your company asks for a formal document on file.
No. A resignation email’s job is to state that you are leaving and when. Keep reasons brief or omit them; save detail for an exit interview if needed.