Free · Business letter format · US
Formal Resignation Letter Template
A formal resignation letter uses traditional business-letter layout: your address, the date, the company address, then a precise resignation and last day.
Formal resignation letter with addresses
Jordan Lee 123 Main Street Austin, TX 78701 September 19, 2026 Alex Rivera Acme Inc 456 Market Avenue Austin, TX 78702 Dear Alex Rivera, I am writing to formally resign from my position as Marketing Coordinator with Acme Inc, effective October 3, 2026. Please consider this letter as official written notice. I will complete outstanding work to the best of my ability and support the transition of my duties as requested. Thank you for the professional opportunities afforded to me during my employment. Sincerely, Jordan Lee Marketing Coordinator
Formal body only (for email)
Dear Alex Rivera, I am writing to formally resign from my position as Marketing Coordinator with Acme Inc, effective October 3, 2026. Please consider this letter as official written notice in accordance with standard professional practice. I will complete outstanding work to the best of my ability and support the transition of my duties as requested. Thank you for the professional opportunities afforded to me during my employment. Sincerely, Jordan Lee
Customize the formal tone
Builder starts on formal (body). For the full address block, copy the sample above and swap the placeholder addresses. Nothing is uploaded.
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Your letter
Dear Alex Rivera, I am writing to formally resign from my position as Marketing Coordinator with Acme Inc, effective October 3, 2026. Please consider this letter as official written notice in accordance with standard professional practice. I will complete outstanding work to the best of my ability and support the transition of my duties as requested. Thank you for the professional opportunities afforded to me during my employment. Sincerely, Jordan Lee
Prefer standard corporate wording without addresses? Use the professional resignation letter.
Formal resignation letter FAQ
When should I use a formal resignation letter?
Use it for traditional workplaces, executive roles, or when HR asks for a printed letter on file. Email is still fine for many companies — match your culture.
Formal vs professional — what’s the difference?
Professional is the standard corporate body letter. Formal adds traditional business-letter structure (addresses and date) and slightly stricter wording.
Do I need my home address on the letter?
It is traditional on a printed formal letter. For email, you can skip the address block and send the formal body only.
Should I sign a formal resignation letter?
For a printed letter, leave space above your typed name and sign by hand. For email, your typed name is usually enough.